AlternativesUpdated

Best Trello Alternatives in 2026

Trello keeps work on boards of cards, free for up to 10 collaborators and 10 boards per Workspace. If your team has outgrown the free plan, wants more than boards, or needs a tracker its clients can sign in to, here are six alternatives and what each one does.

By the Fabricate teamWe make Fabricate7 min readPrices checked
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An app's database, form responses, keys and visitor accounts in Fabricate Cloud. Real Fabricate screens, shown with sample data.

Key takeaways

  • Trello is free for up to 10 collaborators and 10 boards per Workspace; Standard is $6 per user a month billed monthly.
  • Asana and monday.com suit teams planning many projects; ClickUp puts tasks, docs and boards in one workspace with no cap on free members.
  • Basecamp charges one price for the account rather than per user, from $29 a month.
  • Smartsheet suits projects planned in a grid with formulas and Gantt charts, and has no free plan.
  • Fabricate builds a tracker around how your team works, which clients can sign in to, with no price per person who signs in. Building and previewing are free; publishing is on Pro and Max.

Why Are Teams Looking for Trello Alternatives?

  • The Free Plan Stops at 10

    Free covers up to 10 collaborators and 10 boards per Workspace, with 250 Workspace command runs a month and files up to 10MB.

  • Priced per User

    Standard is $6 per user a month billed monthly and Premium $12.50, so the cost grows with every person on the team.

    Fits: Basecamp

  • Boards Are the Main View

    Trello is built around boards of cards. Teams that plan many projects at once often want goals and capacity across them.

    Fits: Asana

  • A Tracker Clients Use

    When clients should sign in to see where their own work stands, a tracker built around them can do that without a seat for each one.

    Fits: Fabricate

Compare at a glance

Fabricate beside Trello, feature by feature.

  • Builds From a Description
    Fabricate
    Yes
    Trello
    No, a ready-made tool
  • Price per Person
    Fabricate
    None for the people who sign in to a published app
    Trello
    From $6 per user a month, billed monthly
  • Free Plan
    Fabricate
    Build and preview
    Trello
    Up to 10 collaborators and 10 boards per Workspace
  • Clients Sign In
    Fabricate
    To their own project only, if you ask for it
    Trello
    Single-board guests, from Standard
  • Phone Apps
    Fabricate
    A web app in the phone browser
    Trello
    iOS and Android apps
  • Paid Plans From
    Fabricate
    $25 a month
    Trello
    $6 per user a month
Number 1

Fabricate

We make this

Best for: A tracker built around how you work

Builds a project or task app from your description: a board you drag tasks across, lists, owners, due dates, comments and a page of what is due, behind a sign-in for your team, and clients can sign in to follow only their own project. The people who sign in to a published app are not counted as seats. Building and previewing are free; publishing is on Pro and Max.

Checks before you publish

Fabricate's security check on an app: one problem to fix and two quality warnings, each with a Fix in chat button
Each finding comes with a Fix in chat button. A real Fabricate screen, shown with sample data.

What it does well

  • Only the fields and stages you use
  • Clients sign in to their own project
  • No price per person who signs in
Paid plans from
$25 a month
350 credits a month on Pro
Free plan
60 credits
A month, to build and preview
A live app
Pro and Max
Publishing is on paid plans

See the plans

How to Move from Trello to Fabricate

  1. 1

    Save your tasks as a CSV file

    Export what you can from Trello, or copy your tasks into a spreadsheet and save it as CSV.

  2. 2

    Describe how your team works

    Say what a project is for you, the stages a task goes through, who works on what and who may change it.

  3. 3

    Ask for an import page

    Ask for a page, behind your own sign-in, that adds the rows of your CSV file to the app's own database.

  4. 4

    Test it in the preview

    Sign in as two teammates, move tasks, comment, and check who can see and change what.

  5. 5

    Put it online

    On Pro, one press of Publish gives it its own address to share, after the same browser check.

Chat

Fabricate's chat on a phone: the owner asks for opening hours and a note about cardamom buns, and Fabricate says what it changed and that it used 5 credits

Your app

The same bakery app in Fabricate's Your app view on a phone, now showing Open today 7am - 3pm above its menu
Asking for a change in chat, then trying the app. Real Fabricate screens on a phone, shown with sample data.

The other Trello alternatives

What each one does well, and the kind of project it suits best.

  1. Number 2

    Asana

    Best for: Teams planning many projects

    Plans a team's projects and tasks, with Asana AI included on its paid plans. Personal is free for up to 2 users; Starter is $13.49 per user a month billed monthly, or $10.99 billed yearly.

    • Projects and tasks for teams
    • AI included on paid plans
    • Goals and capacity on Advanced

    Where Asana beats Fabricate

    If several teams plan many projects at once and want goals and capacity across them, Asana is built for that.

    From $13.49 per user a monthAsana alternatives

    Source: asana.com/pricing (opens in a new tab), checked

  2. Number 3

    monday.com

    Best for: Many teams on one shared tool

    Work management on boards, priced per seat, with paid plans sold from 3 seats. Free covers up to 2 seats and 3 boards; Basic is $9 per seat a month billed yearly, Standard $12 and Pro $19.

    • Boards for many kinds of work
    • Free for up to 2 seats
    • Plans to grow into

    Where monday.com beats Fabricate

    If many teams want one shared tool for their boards, monday.com has a plan for each size, from 2 free seats up.

    From $9 per seat a month, billed yearlymonday.com alternatives

    Source: monday.com/pricing (opens in a new tab), checked

  3. Number 4

    ClickUp

    Best for: Teams that want every view in one tool

    Tasks, collaborative docs, Kanban boards, a calendar view and sprints in one workspace. Free Forever has unlimited tasks and free plan members, 60MB of storage and 100 automation actions a month; paid plans are priced per user.

    • Tasks and docs in one place
    • No cap on free members
    • Sprints and time tracking

    Where ClickUp beats Fabricate

    If your team wants tasks, docs and boards in one tool and the free plan's members are not capped, ClickUp gives you that the day you sign up.

    ClickUp alternatives

    Source: clickup.com/pricing (opens in a new tab), checked

  4. Number 5

    Basecamp

    Best for: Small teams that want a flat price

    Projects with message boards, to-dos, Card Tables for Kanban and group chat, at one price for the account rather than per user. Personal is free for 1 project and up to 3 people; Freelancer is $29 a month for 3 projects and 5 users, and Pro $79 for 8 projects and 10 users.

    • A flat price, not per user
    • One project free
    • Message boards, to-dos and chat

    Where Basecamp beats Fabricate

    If you would rather not pay for each person, Basecamp charges one price for the account, from $29 a month for 5 users.

    From $29 a month

    Source: basecamp.com/pricing (opens in a new tab), checked

  5. Number 6

    Smartsheet

    Best for: Projects planned in a grid with formulas

    Tracks and manages projects in Gantt, table, board and calendar views, with rich formulas. There is no free plan: Pro is $12 per member a month billed monthly, or $9 billed yearly, for 1 to 10 members, with unlimited free Contributors.

    • Gantt, table, board and calendar views
    • Rich formulas
    • Free Contributors

    Where Smartsheet beats Fabricate

    If your projects live in a grid with formulas and a Gantt chart, Smartsheet works that way, and Contributors cost nothing.

    From $12 per member a monthSmartsheet alternatives

    Source: smartsheet.com/pricing (opens in a new tab), checked

Trello and its alternatives: boards, seats and who signs in

Trello is the simplest of these tools: a board for each project, a list for each stage and a card for each task, dragged from one list to the next. Its free plan covers up to 10 collaborators and 10 boards per Workspace, which is enough for many small teams.

The cost is per person once you pay. Standard is $6 per user a month billed monthly, Premium $12.50, and Enterprise $17.50 billed yearly. Asana, monday.com, ClickUp and Smartsheet are priced per user or per seat too; Basecamp is the exception, with one price for the account.

Which one fits depends on the work. Asana and monday.com are built for many teams and many projects; ClickUp for teams that want tasks and docs in one place; Smartsheet for projects planned in a grid with formulas and a Gantt chart.

A tracker built with Fabricate is your own web app. The backend is written into the app's own code: server routes in a Durable Object on Cloudflare Workers, with its own SQLite database. It has only the fields and stages you describe, your team signs in with an invite code, and clients can sign in to follow only their own project. Email reminders and push notifications, ready-made integrations with other tools, sharing documents between people, and phone apps from the App Store or Google Play are not built in. The app opens in any phone browser, and anyone can add it to their home screen.

Frequently asked questions

Is Trello free?
Yes, for up to 10 collaborators per Workspace, with up to 10 boards, unlimited cards and files up to 10MB. Standard is $6 per user a month billed monthly, or $5 billed yearly.
What is the best free Trello alternative?
For a team with no cap on free members, ClickUp's Free Forever plan. For one or two people, Asana's Personal plan. For one project with up to 3 people, Basecamp's free Personal plan. For a tracker built around your own process, Fabricate, which we make. Building and previewing are free; publishing is on Pro and Max.
Which is better, Trello or Asana?
Trello is simpler: boards of cards, free for up to 10 collaborators, and Standard is $6 per user a month billed monthly. Asana is built for teams planning many projects, with goals and capacity on Advanced, and Starter is $13.49 per user a month billed monthly.
Can I build my own app like Trello?
You can build the parts most teams use: boards, lists, tasks with owners and due dates, comments and a view of what is due. Describe your projects, the stages a task goes through and who works on it, and Fabricate builds the app and shows it working in a preview. It is your own app rather than a hosted product, so there is no ready-made integrations library or App Store app, and you add features by asking for them.
Can I move my Trello boards to Fabricate?
Not as a file, but you can rebuild them: put your cards in a CSV file, describe the stages a card goes through and who works on what, and ask for an import page that adds your cards to the app's own database. Trello lists simple data export on Premium. Syncing with Trello is not built in.
Does an app built with Fabricate send reminders when a task is due?
Not by email or notification. The app shows what is due today, this week and late when someone opens it. Ask for live updates and new messages and posts appear on open screens without a refresh, over a connection to the app's own server.

Sources

The pages this guide quotes, each with the day it was read.

  1. trello.com/pricing (opens in a new tab), checked
  2. asana.com/pricing (opens in a new tab), checked
  3. monday.com/pricing (opens in a new tab), checked
  4. clickup.com/pricing (opens in a new tab), checked
  5. basecamp.com/pricing (opens in a new tab), checked
  6. smartsheet.com/pricing (opens in a new tab), checked
  7. fabricate.build/pricing, from our live plans

About this guide

Written by the Fabricate team. Fabricate is our product, so it is first on this page and marked "We make this". Where a reason to switch fits another tool better, the reason says which.

Each tool's card lists the pages we read about it and the day we read them. We compared the tools from their own pricing pages and documentation, not by signing up for them. Spotted something out of date? Write to info@fabricate.build.

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