Best Project Management Software for Small Business

• Fabricate builds a project app in your own stages, with client sign-in and no price per person who signs in; published as a phone app on Pro and Max, it can remind each person of a due date on their own phone. Email reminders and ready-made integrations are not built in. Building and previewing are free; publishing is on Pro and Max.
• Trello is free for up to 10 collaborators; Standard is $6 per user a month.
• Basecamp charges one price for the account, from $29 a month for 5 users.
• Asana Starter is $13.49 per user a month billed monthly.
• monday.com Basic is $9 per seat a month billed yearly, sold from 3 seats.

• FabricateWe make this

  Built around

  Your own stages and fields

  Free plan

  Build and preview

  Who you pay for

  Not the people who sign in

  Paid plans from

  $25 a month

• TrelloBoards

  Built around

  Boards of cards

  Free plan

  10 collaborators, 10 boards

  Who you pay for

  Each user

  Paid plans from

  $6 per user a month

• BasecampProjects

  Built around

  Projects, to-dos and chat

  Free plan

  1 project, 3 people

  Who you pay for

  One price for the account

  Paid plans from

  $29 a month for 5 users

• AsanaWork management

  Built around

  Projects, goals and capacity

  Free plan

  Up to 2 users

  Who you pay for

  Each user

  Paid plans from

  $13.49 per user a month

• monday.comWork management

  Built around

  Boards for many teams

  Free plan

  2 seats, 3 boards

  Who you pay for

  Each seat, from 3

  Paid plans from

  $9 per seat a month, billed yearly

Tool	Built around	Free plan	Who you pay for	Paid plans from
FabricateWe make this	Your own stages and fields	Build and preview	Not the people who sign in	$25 a month
TrelloBoards	Boards of cards	10 collaborators, 10 boards	Each user	$6 per user a month
BasecampProjects	Projects, to-dos and chat	1 project, 3 people	One price for the account	$29 a month for 5 users
AsanaWork management	Projects, goals and capacity	Up to 2 users	Each user	$13.49 per user a month
monday.comWork management	Boards for many teams	2 seats, 3 boards	Each seat, from 3	$9 per seat a month, billed yearly

Each tool's cheapest paid plan as its own pricing page showed it on October 26, 2026: billed monthly where the page offers it, otherwise as the page bills it. Fabricate's figures come from our live plans.

What we looked for

• Your own stages and fields

  Can the board follow how your team works, rather than how the tool was built?

• A free start

  Is there a free plan, and how many people does it cover?

• Clients

  Can a client follow their own project without seeing the rest?

• Who you pay for

  Is the price per user, or one price for the account?

• Price

  What does the cheapest paid plan cost?

What is the best project management software for a small business?

It depends on how your team works. For projects in your own stages, with clients who follow their own project and no price per person who signs in, Fabricate, which we make. For a free board of cards, Trello. For one price for the account, Basecamp. For many projects at once, Asana. For many teams on one tool, monday.com.

Is there free project management software for a small team?

Yes. Trello is free for up to 10 collaborators and 10 boards per Workspace, Basecamp for 1 project and 3 people, Asana for 2 users and monday.com for 2 seats. Building and previewing are free; publishing is on Pro and Max.

Can I build my own project management app?

You can build the parts most teams use: boards, lists, tasks with owners and due dates, comments and a view of what is due. Describe your projects, the stages a task goes through and who works on it, and Fabricate builds the app and shows it working in a preview. It is your own app rather than a hosted product, so there is no ready-made integrations library or App Store app, and you add features by asking for them.

Does an app built with Fabricate send reminders when a task is due?

Not by email. The app shows what is due today, this week and late when someone opens it. Published as a phone app on Pro and Max, the app can remind each person on their own phone at a time they set, such as before a booking, a class or a due date, even with the app closed; on an iPhone, once they have added it to the home screen. Email reminders, and notifications when someone else assigns or changes a task, are not built in.

Can clients see their own project?

Yes, if you ask for it: clients sign in with an invite code you give them and see only their own project, its tasks and your updates, while your team sees everything.